Vendor Master Data Management administers supplier data following the conclusion of a commercial process led by Procurement and maintains supplier information that is in line with the CARAT principles and standards. This process outlines the mandatory documentation requirements and ongoing compliance obligations for suppliers registering and doing business with Eskom, with clear distinctions between local companies, foreign companies with a South African footprint, and foreign companies without a local footprint. 

Maintenance of a compliant supplier profile is prudent when doing business as a registered supplier with Eskom.

Documentation Requirements

1. Maintaining a valid and compliant supplier profile whilst doing business with Eskom

Maintenance is an ongoing process. All existing suppliers are required to ensure that their annual returnable documentation is kept up to date, including any changes made after initial registration are formally communicated.

Supplier must:

  • Keep supplier profiles up to date (addresses, banking details, contact persons)
  • Renew and resubmit compliance documents when they expire (e.g., B-BBEE, COID LOGS, shareholder changes)
  • Proactively notify Eskom of any company changes (name, conversions, shareholders, banking) and submit supporting evidence for all changes
  • Immediately communicate any non-compliance with Tax, VAT, B-BBEE, or COID LOGS, especially where an active business relationship exists
  • Respond promptly to Eskom communications via the preferred contact person listed on the CSD (Central Supplier Database) report.

Supplier compliance is critical, ongoing, and closely monitored. Incomplete documentation, expired compliance, or poor communication can negatively impact transactions and payments with Eskom.

How to update bank details for existing suppliers:

a. Bank Confirmation Letter

  • Must include a bank stamp not older than 3 months

b. Company letter requesting changes must include the following:

  • Be written on the official company letterhead and dated
  • Include the Supplier’s vendor number
  • Clearly state the request for Eskom to change, add, or remove banking details
  • Provide both the old account number (as per Eskom records) and the new account number 
  • Be signed by all the company director(s):
  • If there are two directors, both must sign
  • If there are more than two directors, majority must sign
  • If signed by a delegated authority, the letter must be accompanied by the delegated approval letter 

c. The new bank details must reflect as verified on the CSD (Central Supplier Database) report.

Kindly ensure that all of the following have been completed on the correct template obtained from the B-BBEE commissioner website for your business type:

  • Designation: Deponent to clearly select their designation on the template Member, Director or Owner that is duly authorised to act on behalf of the said company
  • Enterprise Name: To be completed in full as appear on CSD report
  • Trading Name: To be completed if applicable as it appears on CSD report.
  • Company Registration number: Must be completed.
  • Physical Address: To be completed in full as it appears on CSD report.
  • Entity Type: cc, Pty Ltd, Sole Prop. Etc.
  • Supplier to clearly select or indicate which financial information was used to determine turnover, “Audited Financial Statements” or “Financial Statements”
  • The sworn affidavits must indicate financial year end DD/MM/YYYY
  • Level to be ticked based on ownership (i.e., level 1, 2, etc.)
  • Deponent Signature and Date: To be completed.
  • Commissioner of Oaths to Stamp and Sign: Date must be the same as the Deponent’s signature date.
  • Note: Where the deponent declares the % of designated groups for categories of Black Unemployed People; Black People living in Rural Areas, Black Disables People and/or Black Military Veterans, supporting evidence must be accompanied by the affidavit.
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